AGM July 2019: Treasurer’s Report
TREASURER’S REPORT 2019
Another year has passed and we are now into our eleventh year as a choir and my eighth year as Treasurer. As can be seen from the financial accounts we again have managed to make a healthy overall annual profit of £7,241.72.
In total there have been eleven concerts in the last financial year, which of course includes the second half of our 10th Anniversary year. So in total there have been three concerts that were ours, one was a joint concert, three were invitations and four concerts were where we raised money for various charities – in one case organising and putting on the concert in less than 10 days!
During the financial year (May 2018 – April 2019) we have raised over £5,176.00 for various charities through concerts, bucket collections and raffles as well as through purchasing Shirley Massey’s produce and knitted items, Jan Fraser’s knitted poppies and filling Betty’s 5p Pots – so well done everyone!
Also during the year we have made a number of purchases for the choir, which has included a new scarf which is now part of our uniform, as well as some new music for Christmas and more recently the lullabies.
However general running costs etc are always increasing and in particular the cost of putting on a concert has to be covered by the sale of tickets. So unless enough tickets are sold this has to be paid for out of choir funds – that is your subscription. If we do not make a profit we are limited to what other events we can provide for you our members.
For those of you who are not aware of what your subscriptions are used for, here are some of the details. In addition to paying for music; uniforms and folders; there are costs for venues for rehearsals; workshops; our musical director and accompanist fees; as well as general running costs. These include committee expenses, insurance cover and membership fees; printing, stationery costs and website expenses. In total all of these costs take up two thirds of our annual expenditure.
With subscriptions in mind, I would remind all members that subscriptions are due quarterly on the 1st of the following months: May, August, November and February. It would be helpful if you could pay promptly if paying by cash or cheque. I would also encourage you to consider setting up a Standing Order to pay your subscription. It means that you don’t have to remember when they are due as the money automatically goes out of your bank account and into the Choir’s bank account on a quarterly basis. To clarify it is not a Direct Debit but a Standing Order, so you are in control. This method of payment significantly helps with the Choir’s cash flow and if it is an option that you may wish to consider, please let me know and I can talk you through what information is needed – just your bank details and a signature on a form – but there is no obligation for you to do this. However if you have any queries concerning your subscription and when it is due, please let me know.
As always the role of Treasurer would not be possible without the help and support of others and these include: the Front of House team – with particular thanks again to Graham Orchard for his help with the Box Office; the Concert Manager; the Membership Secretary; those members who have helped to sell programmes and serve refreshments at our concerts and the Trustees – thank you to you all.
24 June 2019