AGM July 2019: Minutes of AGM 2018

MINUTES OF THE   TENTH ANNUAL GENERAL MEETING OF THE ORPHEUS SINGERS
Held on Tuesday, 26 June 2018 at Hadleigh Methodist Church

  1. Welcome – Marion Orchard
    At 7.35pm Marion Orchard called the meeting to order and welcomed everyone.

 

  1. Apologies for absence
    Apologies were received from Lyn Ross, Lin Taylor, Megan Jenkins, Sue Kelly, Pip Elmes and Marilyn Coughlan.

 

  1. Minutes of the last AGM – 6 June 2017
    MO asked everyone if they had read the AGM pack, which was on the Website, or had been given a pack if they didn’t have access to a computer.  She asked if everyone had read the minutes; were they were a true record of the meeting and if there were any amendments?        There being no amendments the minutes were accepted – proposed by Mo Harding, seconded by Dawn Hillier and agreed by a show of hands from the floor.

 

  1. Matters Arising
    There were no matters arising.

 

  1. Treasurer’s Report – Kathleen Curtis
    Copies of revised accounts were available to everyone on arrival – these included Statement of Assets and Liability and Financial Summaries for years ending 30 April 2018 and 30 April 2017.  KC reported that we had had to employ a firm of Accountants who specialise in Charity Accounts (as our previous Examiner was unable to continue due to work commitments).  KC highlighted that the figures in the revised accounts for the year ending 30 April 2018 did not tally with the figures she had put in the Treasurer’s Report.   The accounts shown now include our Tour Income/Expenditure as advised by the Accountant.
    KC was extremely pleased to report a profit in excess of £8,000 this year, which was an improvement on last year’s profit of £16. There were no questions.   Acceptance of the Treasurers Report was proposed by Sue Latchford, seconded by Linda Crane and agreed by a show of hands from the floor.

 

  1. Trustees Report – Margaret Tickle
    MO asked if everyone had read the report and if there were any questions.  No questions arose.  Acceptance of the report was proposed by Moira Al-Shaar and seconded by Leigh Lynam. This was agreed by a show of hands from the floor.

 

  1. Concert Manager’s Report
    MO asked if everyone had read the report and if there were any questions.  No questions arose.  Acceptance of the report was proposed by Marilyn Jasper and seconded by Margaret Tickle. This was agreed by a show of hands from the floor.

 

  1. Musical Director’s Report
    MO asked if everyone had read the report and if there were any questions.  No questions arose.  Acceptance of the report was proposed by Sue Latchford and seconded by Marilyn Wacogne.  This was agreed by a show of hands from the floor.

 

  1. Chairman’s Report
    As it was the last report that MO would write as Chairman she read this aloud to those present.  There were no questions and everyone gave her a huge round of applause.
    The report was proposed for acceptance by Sue Latchford and seconded by Margaret Gabe. This was agreed  by a show of hands from the floor.

 

  1. Committee Nominations
    The  following nomination for the Committee was proposed and seconded as follows:

 

                                              Nominee                            Proposed                     Seconded

Chairman                          Margaret Tickle                    Marion Orchard            Linda Martin

and this was agreed by a show of hands.

MO then handed over to MT as the new Chairman, who continued the Committee nominations as follows:

                                                  Nominee                              Proposed                     Seconded

Vice- Chair                           Pat Allen                                Margaret Tickle            Marion Orchard

Treasurer                             Kathie Curtis                         Marion Orchard            Chris Welbourn

Secretary                              Chris Welbourn                    Marion Orchard            Linda Martin

Membership Secretary   Linda Martin                      Marion Orchard             Mo Harding

Concert Manager              Marion Orchard                  Linda Martin                  Kathie Curtis

Web Co-ordinator             Sue Latchford                      Linda Martin                  Mo Harding

Press Officer                       Mo Harding                          Margaret Tickle              Chris Welbourn

Publicity Officer                 Lorna Lesley                       Marion Orchard             Linda Martin

 

All of these nominations were agreed by a show of hands from the floor.

 

MT also advised that on the Committee we have two ex-officio Members (they have no voting power), namely our Musical Director:  David Clark and Asst. Musical Director: Melody Wallace.

MT thanked both Marion and Mo for the amazing job they have done in their roles of Chair and Concert Manager and presented them each with a bouquet of flowers on behalf of all the ladies in the Choir.

MT said that MO would be a very hard act to follow but that she would do her best.  She asked everyone to accept her apologies in advance as she is dreadful remembering names and if she doesn’t recall someone’s name they are not to be offended.

 

  1. Independent Accounts Verifier – Proposed change to Rule 18 of Rules & Constitution
    Due to the last minute problems encountered by KC in finding a suitable independent examiner for our accounts this year, she proposed a change to Rule 18 of our Rules & Constitution, to reflect what she had to do.  At present it reads:‘The  independent examiner shall be appointed at the Annual General Meeting each year’.The proposal is to change it to:‘The Board of Trustees will appoint an Independent Examiner to verify the End of Year Accounts prior to the Annual General Meeting each year’.

    This proposed change to wording was seconded by Margaret Tickle and agreed by a show of hands.

 

The meeting closed at 8.05pm